Comparable Vehicles Worksheet (Free PDF)
Gather listings for vehicles as close to yours as possible: same year, make, model and trim, similar mileage, sold or listed near you, recently. Record each one here, then compare with the comparables in your insurer's report.
Download the free PDF
Fillable on screen or printable · no email or sign-up · last reviewed 2026-09-29 by David Bennett
When to use it
- You're checking whether a total-loss offer matches the local market.
- The insurer's comparables are a different trim, far away, or much higher mileage than your car.
What the form asks for
- Your vehicle (year / make / model / trim) · Your mileage · Your ZIP code
- A 10-row table: Year / make / model / trim · Mileage · Asking or sold price · Dealer / seller and distance · Listing date and URL
- Average price of your comparables ($) · Insurer's ACV ($) · Difference ($)
- Notes on why any comparable is better or worse than your vehicle
How to fill it in
- Search for the same year, make, model and trim, with mileage close to yours, near your ZIP code.
- Record each listing's price, mileage, seller and distance, listing date and URL. Save a screenshot too — listings disappear.
- Aim for at least three to five strong comparables. Note why any one is better or worse than your vehicle.
- Average your comparables and compare with the insurer's ACV in the summary box.
Frequently Asked Questions
What makes a good comparable vehicle?
Same year, make, model and trim; similar mileage, options and condition; listed or sold recently and close to where you live. The closer the match, the harder it is to dismiss.
Should I use asking prices or sold prices?
Use both if you can and label which is which. Valuation reports often adjust asking prices down; sold prices are stronger evidence when you can find them.
A template, not legal advice. Edit it to match your facts. For complex,
high-value or injury claims, consider a licensed attorney or independent appraiser in your
state. See the disclaimer.